Your Relationship With Time
I’ve been asked to give you my three major failures that most people have in their personal relationship with time.
As Nike said, just do it.
Procrastination is the absolute killer in business. I think you will agree with me. A good plan today is better than a great plan tomorrow. Make your plan. I’m not saying you don’t plan. Of course you must plan and you’ve got to be strategic and also tactical with planning but at some point, you’ve got to stop and say, “Right, it’s enough planning.”
Do it and you have to do it and do it immediately. Put it in your default diary. Give it a timeframe so that when that time clicks over, it becomes urgent and has to be done now.
Don’t procrastinate. Don’t put off until tomorrow what you can do today. Do it today. Don’t procrastinate. Procrastination is the biggest time-killer in business.
Don’t be a part of that problem.
I call this one DAPS, which stands for Delegate it, Action it, Plan it, and Scrap it.
It used to be called managing the paper war. I think it has got more to do with email now than it has to do with paper but the same rules apply.
First thing I would do with email, I always turn off the automatic send and receive. Only send and receive email when you’re ready, not when the email is ready; and then when you’ve got time, apply this four-step process.
First, ask yourself:
Can you DELEGATE it? Can someone else do it? Can you outsource it? Can you give it to a staff member or contract it? Can you give it to anyone else that can look after it and do a good job of it? If you can, then do it.
The second thing you have to do…
is the A and the A stands for ACTION it. So action it means don’t procrastinate. As I’ve said in one of these other tips, don’t procrastinate. If it’s yours, if you have to do it, do it and move on.
The P stands for PLAN. If you can’t action it and you have to plan it, then make a plan. Put a time reminder in your system so that it pops up and reminds you that it has to be done.
If it doesn’t fall into any of those three categories, then the last one comes in and that’s SCRAP it. Just delete it. Get rid of it and go to the supplier, the person who sent it to you, and unsubscribe from their email.
If you don’t need it, get rid of it. Don’t hang on to it.
Delegation vs. Abdication
The third tip in your relationship with time is delegation vs. abdication.
Delegation is the process of allocating the authority to someone who will take the responsibility to do the work on your behalf. That makes them responsible but you accountable. You are still accountable for the work that is done for you. So we do not hold managers accountable for the work they do. We hold managers accountable for the work they get done.
So we hold owners accountable for the work done by the business and we hold the staff of the business accountable for the work that they do. Does that make sense? It makes sense to me.
So ask yourself. Are you delegating or are you doing an Edward the VI? Are you abdicating? Are you saying, “Too hard. I’ve built a business. It works. I’m going back to the home country. I’m going to take three months off and I’m sure it will be fine”?
You have to have a control system in place.
You have to know that it’s being done the way you want it done on your behalf.
That’s good delegation.